School Finance Assistant - Uxbridge

School Finance Assistant

Uxbridge

Full time (Term time only) + 10 days

£28,095

Temp to perm

Are you an experienced Finance assistant?

Are you looking to join an exciting educational organization?

DUTIES AND RESPONSIBILITIES

Compliance systems

•         To support the Director of Finance & Operations to develop policy, systems and processes to ensure there is compliance with finance policy and practice

•         To support the Director of Finance & Operations to ensure the Trust is up to date with statutory requirements for financial returns

Statutory Returns

•         To Support the Director of Finance & Operations to ensure the statutory accounts for the UTC are completed to an agreed timetable. Take responsibility for the completion of areas of the accounts as agreed.

•         To collate data and information needed for returns- this includes Teacher Pension.

 Specific Responsibilities

•         Ensure accurate and timely monthly, termly and year end close

•         Ensure month-end procedures including bank reconciliation, credit card statement, VAT and other reconciliations are carried out including postings of journals and reconciliation of balance sheet entries

•         Establish and monitor the implementation and maintenance of accounting control procedures

•         Ensure there are clear processes in place to manage and record VAT

•         Completion of the VAT returns monthly

•         Ensure accurate and appropriate recording of revenues and expenses

•         Review nominal ledger codes to ensure they meet all information requirements and ensure correct VAT treatment (in collaboration with the School Business Manager)

•         Manage and organise contracts register with the Director of Finance & Operations support ensuring information is updated as and when contracts are renewed

•         Liaising with external advisers and auditors as appropriate

 Purchase Ledger and Treasury Management

•         To Process purchase orders from requisitions, accurately and in accordance with the agreed authorisation of the UTC

•         Process invoices, checking the purchase orders and goods received notes, ensuring appropriate authorisation

•         and payment in accordance with the agreed procedures and timeline.

•         Manage the Purchase ledger function on a day-by-day basis ensuring all payments are made by the due date.

•         You will be the key point for any supplier invoice queries, arranging any returns Trust and ensuring the refund or credit note are received

•         Ensuring the Financial systems (SAGE) are to date with suppliers' information

•         Ensure supplier statements are reconciled monthly

•         Bank accounts are reviewed and fully reconciled monthly

•         Manage the weekly BACS runs and banking of any payments to be made

Effective administration of financial procedures

•         Manage the ordering of supplies and equipment for the Trust

•         Support the procurement of Trust resources and contract

Payroll

•         Process payroll journals once signed off by the Director of Finance & Operations

•         Reconcile HMRC & Pensions amounts monthly to payroll cost to bank

•         Support in the monthly upload of any payroll documents required

General

•         You will be the first point of contact for queries from suppliers (including statements)

•         Ensure the Asset Register and inventory are updated and maintained to high standard and accuracy

•         Carry out the necessary arrangements for free school meals and bursary entitlement payments.

•         Maintain records of bursary grants received paid and balance arrangements remaining

•         You’ll be processing monthly catering invoices and reconciling all charges including hospitality and FSM meals

•         Charged to those eligible on Arbor.

Qualifications:

•         Degree in Finance or ACCA qualification or ACCA qualification

Professional Development

•         Evidence of CPD

•         Ability to self-evaluate learning needs and actively seek learning opportunities

Experience and Financial expertise

•         Knowledge of principles and methods of financial control and reporting, and their adaptation to various purposes, including the preparation of financial accounts.

•         Ability to analyse complex reports and maintain

•         accurate records

•         Experience of managing payroll

•         Ability and knowledge to produce budgetary estimates, reports, cash flow and financial and statistical summaries, ideally combined with operational experience.

Skills and Qualities:

•         Ability to work alone as well as a team member

•         Efficient and meticulous in organisation.

•         Ability to communicate with external providers.

We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed.

The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references.

This post is not exempt from the Rehabilitation of Offenders Act 1974.

To apply for this opportunity your detailed CV to Clarus Education now to be considered. We will be contacting those shortlisted within 48 hours of an application.

Please see our website page headed ‘About’ and scroll to the bottom to see our ‘Privacy Notice’ for an explanation about how we use information we collect about you.

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